What is WorkforceDocs?
WorkforceDocs® is EHS software for mid-sized companies that need a solution for their growing business. The tool focuses on digital forms management, document control, field task management, and analytics for commercial job sites across a wide-range of industries.
How much does WorkforceDocs cost?
WorkforceDocs operates on a per-user fee model. The subscription includes worker access to a wide-array of software features that you require to conduct job site operations.
Can we use our own forms?
You are able to integrate your own forms into WorkforceDocs and easily make them available to your workers in the field.
Do the digital safety forms meet COR/SECOR requirements?
Yes, all default forms provided into the system meet the requirements of COR/SECOR.
Can workers be de-activated / re-activated?
Yes, any worker can be de-activated in the system with the click of a button. Their profile remains intact, searchable, and ready to re-activate at any time.
Will you help us with on-boarding and training?
All administrators and users are trained on the software as part of initial on-boarding. We also offer integration services, including custom form development, worker account setup, and group-specific tutorials as needed. Knowledge-based documentation is provided during the on-boarding process.
How does billing work?
We offer monthly or annual billing structures to suit your accounting needs. All fees are processed using a financially secure 3rd party environment.
Can I send a completed Hazard IDs (or other safety documents) to my field workers, clients, or external contractors on-site?
Yes, with a touch of a button you can send digital forms to others to sign, or provide a PDF copy of the completed form.
Can we add additional documents to the app?
Yes, our system will allow any document to be categorized and uploaded into the app. This great feature truly eliminates the need for paper on the job site.
Is WorkforceDocs a project management software?
Action-based tasks are built into the WorkforceDocs apps. This means your employees and contractors can task each other on the job site. Administrators can chat in real-time with workers, and training ticket needs can be assigned.
Where is the data stored?
Our service is cloud-based. All data is securely stored and backed-up within an Amazon Web Services cloud-server environment.
Can I make my own forms?
Absolutely, our dynamic form builder tool can create any digital form needed for your business, with many different types of question/answer possibilities.
WorkforceDocs is incredibly flexible and ready to become customized for your business. Your administrators have the capability to add/edit form categories, and duplicate/edit existing form templates. This means all your company’s unique needs can be easily configured within the administrative dashboard and apps.
What mobile devices does WorkforceDocs support?
WorkforceDocs operates on both iOS and Android app platforms, using mobile or tablet display configurations.
Does WorkforceDocs offer premade forms?
Yes, your subscription comes loaded with default COR/SECOR compliant safety forms. You can then edit these forms as required or use the default settings.
We also offer administrative forms ready for your use. You can customize any of these forms to suit your specific business needs.
We work in areas with no cellular reception. Does WorkforceDocs operate offline?
Absolutely. The digital forms in the app are fully-functional while in offline mode. Data entered is stored on the device until connections resume and are automatically submitted to the database when back online.
Does WorkforceDocs offer pre-trip vehicle inspection forms? What about our equipment maintenance needs?
WorkforceDocs is equipped with QR Code technology that makes tasks like pre-trip vehicle inspections or equipment maintenance checks easy. Let us demonstrate how QR Codes can solve your field requirement challenges.
Can I communicate with external contractors / collaborators?
Yes, WorkforceDocs allows subscribed app users to communicate with external contractors or collaborators. This a free added-value feature.